Chief Financial Officer – Q City Metro
Safe Alliance is looking for an experienced and dynamic person Financial director with a passion for bringing hope and healing to survivors of domestic and sexual abuse. The CFO will be a member of the leadership team, managing the internal finance department as well as the relationship with our fractional/outsourced finance provider. A bachelor’s degree in commerce, accounting or finance is required, CPA preferred. Also required – a minimum of 6 years of experience managing/leading the budgeting/finance function in non-profit organizations with substantial government and foundation funding. The ideal candidate will have excellent communication and critical thinking as well as change management skills. Safe Alliance deeply values applicants with diverse life experiences and is actively committed to equity, diversity and inclusion.
Salary range of $85,000 to $100,000 depending on experience.
Purpose of the position
The Financial director supports the agency’s mission of bringing hope and healing to those affected by domestic violence and sexual assault by leading the financial operations of Safe Alliance. The CFO manages the internal finance department as well as the relationship with our fractional/outsourced finance provider. Performance indicators include the following: (1) Managing and optimizing day-to-day financial processes effectively, (2) projecting and allocating sufficient funding for ongoing operational, capital and reserve needs, (3) ensuring that the government and foundation grant funds are spent as defined, (4) maintaining a highly effective culture of teamwork and exceptional customer service.
Government and grant function – 70%
- Serve as primary liaison between Safe Alliance and government funders for contract management.
- Manage all aspects of secured government funding, including but not limited to contract enforcement, compliance requirements, budget and claims process, and program related reporting.
- Prepare budget and financial documents for funding requests, including calculations and written narratives.
- Lead and oversee the monthly grant claim reimbursement process, including invoice and payroll coding, claim preparation, budget adjustments, submission and reconciliation.
- Analyze and monitor monthly grant usage and proactively create budget adjustments/recommendations as needed to meet corporate and funder requirements.
- Work with the advancement team to ensure that all grants are spent in accordance with donor/funder intent. Ensure compliance with all funding restrictions, contractual terms and accounting principles.
- Direct employees and external vendors to maintain an accurate list of payroll and benefits and incorporate payroll expenses into grant contracts by forecasting, assigning and approving bi-monthly payroll.
- Directing employees and external vendors, approving bi-monthly payroll including grant allocations and budget management.
- Manage and forecast grant expenditures (including payroll) and proactively adjust them to meet company and funder requirements by balancing multiple grants spanning different time periods.
- Manage the release of restricted funding from government, individuals and foundations in accordance with grant/award contracts, donor intent and accounting principles.
Annual budget process – 20%
- Prepare, monitor and manage the annual budget to ensure resources are allocated to key priorities and strategic objectives.
- Serve as the primary liaison with the Board Finance Committee in close collaboration with the Board Treasurer. Monthly duties include scheduling meetings, preparing/distributing meeting materials, and recording each meeting via minutes. The CFO will partner with an external accounting provider incorporating reconciled financial statements, explanations for variances and forward projections.
- Ensure timely and effective financial reporting that meets internal and external requirements.
- Lead the agency audit process in conjunction with external vendors.
- Manage the agency’s capital budget in collaboration with management and program management and the finance committee.
Long-term financial planning – 5%
- Develop short and long term capital and grant budgets. In conjunction with program management and leadership and the finance committee of the board, manage the capital expenditure budget.
- In collaboration with the administrative team, lead the development and manage the operating and capital budgets (i.e. 10 years) in the longer term (i.e. 3 years).
- Develop longer-term forecasting processes and identify and monitor internal and external factors that can impact longer-term budgets.
- Lead in ensuring that longer-term financial planning informs strategic planning/implementation at agency and program levels.
Financial policies and procedures – 5%
- Develop and maintain financial policies and procedures. Ensure these are followed, resulting in close alignment with agency vision and mission and donor requirements.
- Institute procedures and practices that increase efficiency and financial controls.
- Identify significant business, financial and operational risks and financial irregularities and communicate the information to other leaders.
- Support the mission of the agency by personally participating in the meetings of the administrative team, the strategic team, the management team and the board of directors and by ensuring the participation of the staff in the meetings and committees of the agency and community.
- Promote and maintain professional relationships with agency staff, volunteers and community partners.
- Maintain professional licenses/certifications, as applicable, staying informed of trauma, victimization, and other priority issues for the agency.
- Maintain and develop skills and knowledge by participating in training and keeping abreast of trends affecting job-related tasks and issues facing the agency/clients.
- Manage all bank, brokerage (equity) and credit card accounts in conjunction with the Senior Administrative Manager.
- Select, recruit, train, supervise, evaluate and recognize qualified staff, volunteers and interns.
- Work to develop teams using strong onboarding, communication, team training/building, evaluation through staff feedback, and succession planning.
- Maintain accurate and up-to-date program and agency records, including statistics and case tracking.
- Ensure that employee time is accurately entered into the time clock system; approve timesheets according to established deadlines; and the office staffed appropriately.
- Adhere to agency procedures regarding critical incident reporting and client satisfaction surveys and participate in the quality assurance process.
- Other assigned tasks.
- Light work: Using up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, twist, carry, push, pull or move objects, including the human body.
- The worker must have the ability of near vision, distance vision, color vision, depth perception and the ability to adjust focus to perform an activity such as: preparing and analyzing data and numbers ; transcribe; viewing a computer terminal; expansive reading; visual inspection involving small defects, small parts and/or machinery operation (including inspection), to determine the accuracy and thoroughness of the work assignment.
- The position requires the ability to reach, stand, squat, walk, finger, grasp, sit, twist, speak, hear, and perform repeated movements .
- Reasonable accommodations may be made to enable people with disabilities to perform essential functions.
- Working hours are generally Monday to Friday from 8:00 a.m. to 6:00 p.m.
- The employee must have access to a means of transportation that allows him to meet all the requirements of the job in a timely manner.
- Safe Alliance may still be subject to government-mandated vaccine testing and requirements as outlined by OSHA’s Emergency Temporary Standard. All applicants must be willing to submit proof of their vaccination status or be tested weekly
- Bachelor’s degree in commerce, accounting or finance required. Master’s degree in public administration or commerce or equivalent experience
- A minimum of 6 years of experience in managing/leading the budgeting and finance function in non-profit organizations receiving substantial government and foundation grants. Evidence of breadth and depth is essential
- In-depth and current knowledge of accounting principles for not-for-profit organizations. A high degree of proficiency in the use of accounting systems and the Microsoft Office suite of tools
- Preferred CPA
- Accomplishment overseeing systems change and process improvement preferred
- Experience using financial management systems and accounting software
No calls, emails or visits please. For immediate consideration, please apply formally online and provide a CV and cover letter.
The above statements are intended to describe the general nature and level of work performed by those assigned to this job classification. They should not be constructed as an exhaustive list of all the tasks, skills and responsibilities of the people so assigned. Safe Alliance may still be subject to government vaccine requirements and testing similar to that outlined by OSHA’s Emergency Temporary Standard. As a condition of employment, you must be prepared to submit proof of vaccination or submit test results weekly or as directed by the agency. Proof of vaccination status must be provided upon hiring and/or upon request from the agency.
Accommodations: Safe Alliance will engage in an interactive process with employees requesting medical or religious accommodations
It is the policy of the Agency to provide equal opportunity in all terms, conditions and privileges of employment to all applicants and qualified employees without regard to race, color, creed, religion, national origin, gender, age, marital status, disability or veteran status.