Payroll Technician II Job – City of Pomona – Pomona, CA

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The City of Pomona offers an excellent employment opportunity for a qualified individual to become a valued member of the Pomona Police Department team. This recruitment will establish an eligible list for current and future vacancies. Under immediate supervision (Payroll Technician I) or under general supervision (Payroll Technician II), perform and coordinate payroll operations for the Police Department; perform various technical tasks related to the entry of pay hours; perform complex and technical accounting tasks; and preparing financial reports, statements and special financial analyses.

The Payroll Technician I/II position is a flexible staffing classification. Depending on the needs of the Department, they can fill the one (1) vacant position at level I or II. Please review the job flyers for both levels and pay close attention to experience and licensing requirements. Apply for the position(s) for which you qualify. This recruitment will also make it possible to establish an eligible list for future vacancies.

MINIMUM QUALIFICATIONS TO APPLY:

Any equivalent combination of experience and training that would provide the required knowledge, skills and abilities may qualify. A typical way to acquire the knowledge, skills and abilities would be:

++Education and experience++:

  • High school diploma supplemented by college-level courses in bookkeeping, accounting or a related field.
  • Three years of progressively responsible payroll, including payroll hour entry, experience.

++The knowledge of++: Fundamental principles and procedures of financial record keeping, time recording and reporting. Principles and techniques used in dealing with the public

++Competence at++: Type at a speed necessary for successful professional performance. Use 10 keys at a speed needed to complete the tasks. Use modern office equipment, including computer hardware and software.

++Ability to++: Learn the procedures and duties of the assigned position. Verify the accuracy of all additions, deletions, and changes to payroll information. Work independently and manage multiple priorities under strict deadlines. Learn and apply relevant federal, state, and local laws, codes, and regulations, including administrative and departmental policies and procedures, and memoranda of understanding. Coordinate record keeping activities. Prepare adjusting journal entries to balance payroll accounts. Communicate clearly and concisely, both orally and in writing. Establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work.

++Payroll Technician II++ – In addition to the Payroll Technician I qualifications:

++The knowledge of++: Relevant federal, state, and local laws, codes, and regulations, including administrative and departmental policies and procedures, and memoranda of understanding. Principles, procedures and methods of payroll preparation and administration. Principles and procedures of bookkeeping and accounting. Principles and procedures for keeping financial records and reports.

++Ability to++: Ability to work with minimal supervision. Ability to research and apply policy to work performed.

ESSENTIAL TASKS:

Coordinate the day-to-day operations of the Police Service payroll system; perform payroll tasks such as collecting, reviewing and coding time entry forms for processing. Input and monitor payroll data required to produce total payroll using the City’s payroll system.

Prepare payroll information for data processing; make the necessary additions, deletions and modifications to the timesheets; enter timesheet totals into the city’s payroll system; run the preliminary verification report; make the necessary corrections; run the final report.

Review and verify payroll records and timesheets ensuring accuracy and compliance with City policies, procedures and regulations, Memoranda of Understanding (MOU) provisions, FLSA, FMLA and Workers’ Compensation; make the necessary corrections and adjustments; document and provide the finance department with all completed forms necessary for all such adjustments and corrections.

Serve as a resource to respond to employee and supervisor inquiries regarding payroll information and memorandums of understanding; serve as a liaison between the police department and the city payroll office to explain/resolve issues regarding payroll, compensation and related issues.

Process all sick leave and vacation usage requests; document and file sick leave and vacation requests for use in employee evaluations; maintain automated software database systems to track and provide reports regarding sick leave usage.

Sort, audit, reconcile and distribute invoices from suppliers and service providers; liaising with suppliers regarding purchase orders, invoices and payments; review statements to ensure they are accurate and complete; process invoices for payment approval; prepare payments for shipment.

Monitor and balance various accounts by verifying availability of funds and classification of expenditures. Process purchase requests and enter them into the City’s financial system.

Maintain database records for employee hourly rates; track expenses and prepare invoices for various department functions; prepare billing invoices for all contract police services, including annual contract work for the Los Angeles County Fair.

Post entries from complementary records and compare them to other records.

Prepare accounting documents and financial and statistical reports.

Research and analyze regulatory updates and other information affecting the payroll system; implement required changes to the system.

Perform assigned related duties and responsibilities.

++SPECIAL NEEDS: ++Essential duties require the following physical abilities and work environment: Ability to work in a standard office environment.

++COVID-19 vaccine requirements for new recruits++

In order to maintain a safe workplace for everyone, everyone hired by the City of Pomona must be fully immunized before beginning work. The City encourages candidates to be vaccinated free of charge at the location of their choice – ++Find a walk-in clinic++. Applicants receiving a conditional job offer will be instructed on providing proof of their vaccination status. Exemptions from the mandatory vaccination requirement for new recruits may be available for medical reasons, disability, or sincere religious belief.

SELECTION PROCESS: The selection of qualifications and “most qualified” is based on the information provided on the City’s official application, including any additional questions. A resume may be attached to your application, but will not replace the completion of your application. Applications that are not fully completed may be rejected.

++Additional Questions++

To complete your application for this position, you will be asked to answer additional questions. These questions are important to the selection process and therefore incomplete answers, misrepresentations, omissions or partial information may result in disqualification from the selection process. Please complete them accurately. Your answers must be consistent with the information provided on your application.

Final applicants will be subject to an interview with the Chief of Police or his representative, background investigation, medical examination and drug screening. Failure to receive a recommendation for employment at any stage will result in disqualification.

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