Sample Payroll Manager Job Description and Interview Questions


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Looking to hire and need the perfect one payroll accountant job description to attract top talent? Hiring is a long and expensive process, so it’s best to get it right the first time, which means involving the best candidates in the interview process. This job description template will help you understand the role of a payroll accountant and what to look for in potential candidates.

In this BusinessManagementDaily.com article, we cover:

  • Accountant job description
  • Qualifications and skills that an accountant should have
  • Interview questions for job seekers

So, before hiring an accountant for your business, read all about payroll accountant homework to help you make the right decision.

Payroll accountant job description

Position: Some possible job titles include payroll accountant, pay administrator, pay clerk, and payroll specialist.

Wage scale: It is a good idea to include a salary scale for your position to avoid having candidates who may later reject an offer.

Reports to: Who will be the payroll accountant bring back in your business?

job description

This post establishes pay policy and recommend procedural changes for the Pay department, and acts as a liaison with our external computer payroll processing company for problem solving and error correction. In addition, you will manage all the functions of the Pay department involved in the preparation and distribution of wages and salaries to company employees.

Diplomas and skills

You should be able to keep up to date and comply with federal, state, and local legal and regulatory requirements and advise management as necessary. A key characteristic is the ability to deal professionally, courteously and efficiently with employees who have pay questions or problems. You will also need strong communication skills to help all managers define exemptions and non-exempt employees and monitoring overtime costs.

Must be able to keep up to date and comply with federal, state and local legal and regulatory requirements and advise management as necessary.

Additional qualifications include:

  • The ability to deal professionally, courteously and efficiently with employees who have pay questions or problems is essential.
  • A bachelor’s degree with a specialization in accounting or business is required.
  • Three years of computerization pay experience with two years of supervisory responsibility is required.
  • Must be proficient with Payroll Software among others, including ADP, Excel spreadsheets, Microsoft Office suite, QuickBooks, etc …
  • Must have excellent Organisational skills as this work deals with company payroll files /pay reports.
  • Good problem-solving skills are preferred.
  • Must treat pay in right time.
  • Good direction skills to manage pay operations / the pay team.

Payroll accountant responsibilities and duties

Below are approximations of the time you will spend performing key job duties.

Percentage of employment Duty
______%

Ensures precise preparation and balancing of weeklies and specials pay functions.

______%

Drafts pay policy and recommend procedural changes for the pay department.

______%

Acts as a link with the external computer payroll processing company for problem solving and error correction.

______%

Assists all managers in defining exemptions and non-exempt employees and monitoring overtime costs.
______% Manages pay department staff, social charges, employee payroll information, and more.

______%

Perform and supervise internal and external audits.

______%

Processing of new hire information and deletion terminations social security and other information from the payroll system.

______%

Prepare periodically pay– related analyzes, statements and projections.

______%

Manage various pay adjustments, including shortages, foreclosures, paid vacation, bonuses, paychecks, etc.

Education / Context

We require a bachelor’s degree with a specialization in accounting or business; plus three years of experience in the use of computers payroll systems with two years of supervisory responsibility.

Accounting interview questions

Once you’ve recruited great candidates, think about a few interview questions to get the best results when hiring a payroll accountant. These questions will help you distill the traits or qualities that you want in your accountant using the answers given. Use a scoring system of 1 to 5 to score the candidate’s answers. You can also require a cover letter from applicants.

Here are some interview questions to consider:

  • Describe your experience with IT payroll systems. How did you learn them?
  • How do you keep your skills / knowledge up to date?
  • Give me some examples of how you developed and implemented procedural changes for the Pay department in your former / current job.
  • What do you think are the advantages and disadvantages of using an outdoor computer? payroll processing business?
  • A manager tells you that one of your employees has revealed that a new employee earns more than some of the veterans in his department. What action would you take?
  • You receive a complaint that a manager is demanding noexempt employees to perform work outside the clock. What do you do?
  • How much time did you spend in your last job dealing with employees pay questions? Personal secrets to handle them with tact?
  • How has creative thinking helped you work with numbers?
  • What are the most banal pay tasks that you do not delegate, and why?
  • What is the extent of your knowledge of the Fair Labor Standards Act?
  • What steps did you take in your last / current job to check pay problems before making any adjustments?
  • How does your ideal Pay department managed?
  • What obstacles did you encounter that thwarted this scenario and how did you attempt to resolve them?
  • Give me examples of pay policies that you have implemented. Why did you decide to create them?
  • How much the pay do the policies pass when you introduce them?

Conclusion of interview questions

Human Resources: Feel free to add additional questions to the list that may be specific to your operation.

Give an overall impression of the candidate and give him an average score of 1 to 5 for further comparison with other candidates.

You can also offer senior management three choices for recommendations:

  • To hire
  • Do not hire
  • Second interview

Follow the above formula to successfully hire candidates for the administrative assistant position. Remember to advertise widely when posting job vacancies – the more online platforms you use for hiring, the better the candidates will be. We hope this has helped you hire the perfect administrative assistant.

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