What are the four roles of a project manager? – The citizen



What does a project manager do?

Their job is to oversee the progress of a project, communicate with stakeholders, and ensure that stakeholder needs are met. They also help in planning, managing and completing a project or task. They ensure that the project is completed according to specifications and all specified deliverables.

The exact duties will depend on the industry they work in and the types of projects they oversee. However, no matter what organization they work for, there are responsibilities they must adhere to based on a “project lifecycle”.

This article will give you an overview of the four important roles of a project manager and their main responsibilities.

#1 Insider

This is the first stage of the project life cycle. Before assigning a team to a task, they must determine the nature of the work – create a brief. A brief, also known as a scope, outlines the information needed to complete a task. They would then select the department within an organization that would be responsible for carrying out the task. The information included in the briefing has the budget, the type of output the project is expected to produce, what would make the project successful, who are the stakeholders involved, the main requirements of the project and the things inside and out. outside the scope. An essential element to examine would also be whether a similar project has already been carried out and its results. Was it successful and what can we learn from previous campaigns?

#2 Package

Once an internal stakeholder approves the case, planning begins. They should create a project plan outlining the goals to be achieved. Basic KPIs for each phase of the project are created. The project plan should be flexible and viewed as a living document that relevant stakeholders would use to make necessary changes as needed throughout the project.

#3 Execute

This is where the magic happens. Team members are actively working on assigned tasks outlined in the project plan. Based on the KPIs set during the planning phase, they would ensure that the campaign runs according to the KPIs and the allocated budget. But that only happens once the team has been assigned relevant tasks. If any problems arise during the execution phase, the team will report it to the project manager, who will then try to facilitate the resolution of the problem. They would also check with the teams on the progress made and could record this progress for future purposes when monitoring the strengths and weaknesses of the campaign.

#4 Close

Before calling it “a wrap”, a few things should be considered first. They would meet with the client, who would officially sign off that the project is complete. If there’s a budget left, it can be returned to the client, or they can keep it for another campaign. A final review should take place with the various stakeholders involved and ensure that any external staff are paid. The project is archived for future reference and use.

After working hard, they should arrange a meeting with those involved and reflect on the wins and losses of the campaign. Good questions to ask are: “What could we do differently? What worked? What can we learn from our recent campaign? »

Project managers are an integral part of any business. This job requires attention to detail, self-management and excellent time management skills. Some days can be stressful, but they can also be rewarding.

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